Office or business activities usually result to the need to print documents. These can be memos, minutes of meetings, quotations, official letters, and any other relevant paperwork. The process of searching for the right printer to suit ones business needs can be frustrating at times.
This article makes an attempt to simplify that and ensure that one is well equipped with adequate tips for purchasing a printer. The factors to consider include:
This is a critical consideration. One needs to isolate the business needs regarding to preparation of documents. Printing, faxing, scanning, and photocopying are some of the functions that printers perform. An all-in-one printer that performs serves all these purposes will be ideal for a new business that has none of the individual equipment.
If your office already has a fax machine and a photocopier, then you might opt for the printer/scanner to reduce the costs.
The dilemma is whether to choose a printer that uses laser or inkjet. For this, one needs to compare the advantages of the two technologies. Inkjet printers have the advantage that they are cheaper, allow for easier replacement of cartridges, and they support a good variety of print media.
Laser printers, on the other hand, are hailed for their consistent and high quality prints.
o Image Quality
Most of the print-outs nowadays incorporate high definition graphics and images. As such, you need to find a printer that guarantees high quality images. The quality of the print-outs used within the business and the external business environment contribute significantly to upholding the business image.
o Printer Speed
Speed is of utmost importance especially when the business is involved in bulk printing. You need to purchase a printer that can handle the workload swiftly and efficiently.
A printer bought for business purposes needs to be easy to use. The operating technology must be user-friendly. The good thing is that printers nowadays come with touch-screen capabilities with great user interfaces.
This will depend on the office layout and availability of a local area network. A printer that supports network connection will be suitable for an office that has a number of users. It minimizes the number of cables running on the floor or walls. It also saves times as users can just print or scan documents from their workstations.
o Paper Handling
Printer paper handling is based on the size of paper desired and the type of paper supported. Most printers support A4 paper format, but for A3 to A1 you require a printer that specially handles that. Printers for card stock and photo types of paper are also not the same as printers that support your typical paper.
o Office Size
The size of the place of work will also determine the type of printer you buy. Smaller offices with minimum printing needs are best served by the small portable printers. Bigger offices that have enough space and more printing needs require an equally bigger printer.
With this excellent tips, you will be better placed to make a good decision on which printer to buy. The various models and printer features shouldn’t overwhelm you. In contrast, they should just be taken into great consideration based on the business needs.